Privacy Policy

Last updated: 15 January 2024

Introduction

Old Man Camera, operated by Old Man And His Camera Inc. (referred to as we, us, or our throughout this document), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you visit our website at www.oldmancamera.autos or engage our computer systems design and integration services.

We are a Canadian corporation headquartered at 220 Bilbrough Street, Aurora, Ontario L4G 7X1, operating within the Computer Systems Design and Related Services industry. We take your privacy seriously and have implemented measures to ensure your information is treated securely and in accordance with applicable data protection laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada.

Information We Collect

We may collect the following types of information when you interact with our website or services:

Personal Information You Provide

• Contact details: Your full name, email address, phone number, and company name when you fill out our contact form or communicate with us.
• Project information: Details about your technology systems, infrastructure requirements, and business objectives shared during consultations and project engagements.
• Correspondence: Records of emails, messages, and other communications you exchange with our team.

Information Collected Automatically

• Usage data: Information about how you interact with our website, including pages visited, time spent, and navigation patterns.
• Technical data: IP address, browser type, operating system, device information, and referring URLs.
• Cookies and similar technologies: We may use cookies and similar tracking technologies to enhance your browsing experience and analyse website traffic. You can manage your cookie preferences through your browser settings.

How We Use Your Information

We use the collected information for the following purposes:

• To respond to your inquiries and provide the services you request.
• To design, develop, and deliver computer systems, software, and integration solutions tailored to your needs.
• To communicate with you about project updates, technical specifications, and service-related matters.
• To improve our website, services, and client experience.
• To comply with legal obligations and enforce our terms of service.
• To send occasional service announcements and technical updates relevant to our engagement with you.

Legal Basis for Processing

Our processing of your personal information is based on the following legal grounds:

• Consent: You have given clear consent for us to process your personal data for specific purposes, such as when you submit a contact form.
• Contractual necessity: Processing is necessary for the performance of a contract with you, such as delivering computer systems design or integration services.
• Legitimate interests: We have a legitimate business interest in operating our website, improving our services, and communicating with clients, balanced against your privacy rights.
• Legal compliance: Processing is necessary to comply with applicable Canadian and international legal obligations.

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service providers: We may engage trusted third-party vendors who assist us in operating our business and serving our clients, subject to strict confidentiality agreements.
• Legal requirements: We may disclose information if required to do so by law, court order, or governmental regulation.
• Business transactions: In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction, with notice provided to you.
• With your consent: We may share your information for any other purpose disclosed to you and with your explicit consent.

Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes described in this Privacy Policy, or as required by applicable law. When information is no longer needed, we securely delete or anonymise it. Specifically:

• Contact form submissions: Retained for up to 24 months after the last communication.
• Project-related data: Retained for the duration of the engagement plus seven years for legal and contractual purposes.
• Website usage data: Retained in aggregate form for analytics purposes for up to 26 months.

Data Security

We implement appropriate technical and organisational security measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include encryption, access controls, secure data storage, and regular security assessments. However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute security.

Your Rights and Choices

Subject to applicable law, you have the following rights regarding your personal information:

• Access: You may request a copy of the personal information we hold about you.
• Correction: You may request that we correct any inaccurate or incomplete information.
• Deletion: You may request that we delete your personal information, subject to legal retention requirements.
• Restriction: You may request that we restrict the processing of your information in certain circumstances.
• Portability: You may request a machine-readable copy of your information, where technically feasible.
• Withdrawal of consent: Where processing is based on your consent, you may withdraw that consent at any time.

To exercise any of these rights, please contact us at contact@oldmancamera.autos. We will respond to your request within 30 days.

International Data Transfers

Your information may be transferred to and processed in countries other than Canada, where our service providers are located. When we transfer your information across borders, we ensure appropriate safeguards are in place, including standard contractual clauses and data processing agreements that comply with applicable data protection laws.

Cookies

Our website may use cookies and similar tracking technologies to improve functionality and analyse usage patterns. Cookies are small text files stored on your device. You can control cookie settings through your browser preferences. Disabling certain cookies may affect the functionality of our website.

We use the following types of cookies:

• Essential cookies: Required for the basic operation of our website.
• Analytics cookies: Help us understand how visitors interact with our site.
• Preference cookies: Remember your settings and preferences.

Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children’s Privacy

Our services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal information, we will take steps to delete that information promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. When we make material changes, we will notify you by updating the Last updated date at the top of this policy and, where appropriate, by posting a notice on our website. We encourage you to review this policy periodically.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: contact@oldmancamera.autos
• Phone: +1 (372) 013-4659
• Mail: Old Man And His Camera Inc., 220 Bilbrough Street, Aurora, ON L4G 7X1, Canada